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Professional Development Grants

Claims

A successful claim packet will include the following:

  • WSL Claim Form with two signatures
  • Documentation for every item being claimed
    • If you paid by credit card, the confirmation email is sufficient
    • If you were invoiced, include the invoice and a proof of payment (receipt, check stub, $0 balance invoice from the vendor, bank ledger showing the payment, etc.)
  • If you are claiming mileage, a map showing the distance between the library and the venue. You must also check the box on the claim form that states a non-federally owned vehicle was used.
  • For substitute coverage for school libraries only, attach proof of payment (pay stub or payroll report).

Submit the completed claim packet to WSL Grants, PO Box 42460, Olympia, WA 98504 or email to wslgrants@sos.wa.gov.

Allowable Expenditures

If the PD event is more than 50 miles away from both a recipient's home and work, recipients can be reimbursed for:

  • Lodging at government per diem rates for the event location or up to 25% over per diem rates at the designated conference hotel (applies only when the conference venue is a hotel)

Grant funds can also reimburse:

  • Conference registrations, pre-conferences, virtual workshop fees
  • Substitutes (for school library staff only)
  • Mileage driven in a privately owned vehicle ($0.70/mi), parking, or ground transportation at the beginning and end of the event (transportation during the event needs to be approved separately)
  • Airfare and up to one checked bag
  • Indirect costs at the organization's federally negotiated rate or up to 15% (up to 10% for events prior to October 1, 2025)

Grant funds do not reimburse:

  • Meals
  • Professional memberships
  • Individuals - We can only pay your institution
  • Lodging at short term rentals like airbnb or vrbo
  • Travel insurance/trip protection
  • Valet parking
  • Personal travel deviations - You must provide comparison documentation with and without the personal travel and WSL will reimburse the lower amount

Resources

Per diem

Find per diem rates for Washington state on the Office of Finance and Management's travel page.

Find per diem rates for states outside of Washington at the federal General Services Administration per diem page.