Process
- Register for the Tribal Library Summit by Friday, February 28, 2025. Use this form to register even if you do not need reimbursement from WSL.
- For those who plan to request reimbursement, an award letter will be sent to the attendee and the contracting authority.
- Make travel arrangements.
- Attend the Tribal Library Summit (and WLA conference, if desired).
- Complete the evaluation survey.
- Submit a reimbursement request form. [FORM TO BE ADDED]
Contact
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Tribal Library Summit
April 10, 2025
Supported by funding provided by the federal Institute of Museum and Library Services through the Library Services and Technology Act, administered by the Washington State Library, a division of the Office of the Secretary of State.
Tribal Library Summit
The Washington State Library (WSL) will host a Tribal Library Summit on April 10, 2025 from 9am to 4pm at the University of Washington Tacoma Library. This event will bring together Tribal library staff for a day of connection, collaboration, and learning.
WSL will provide travel expenses for Tribal library staff to attend the Summit. For those who want to stay in Tacoma after the Summit to also attend the Washington Library Association conference April 11-12, WSL will support travel expenses and registration. WSL will arrange and pay for lodging and conference registrations, and will reimburse other allowable travel expenses.
Eligibility
Eligibility
Attendees must be affiliated with a Tribal library or library-related entity like a Tribal archive, museum, or cultural center. Attendees must be employed or volunteer for a minimum of 10 hours per week for the library. Attendees who live and work more than 50 miles from the venue (UW Tacoma Library, 1900 Commerce St., Tacoma, WA 98402) are eligible for lodging.
Covered Costs
The following costs will be covered by WSL.
- Hotel accommodations (for attendees who live and work more than 50 miles from the venue).
- WLA Conference early-bird registration (for attendees who are staying for the conference)
- There will be a catered working lunch on April 10, 2025. Attendees should plan to stay on-site during the lunch period.
Reimbursable Expenses
The following expenses can be reimbursed in accordance with state travel rules. Payments must go to the Tribal library or Tribal government; individuals cannot be paid under this grant.
- Travel expenses require proof of payment for reimbursement.
- Air, bus, ferry, or train tickets, plus luggage fees for one checked bag
- Mileage driven in a non-federally-owned vehicle at $0.70/mi
- Parking at the airport or the venue
- Ground transportation to and from the airport, bus, or train station
- Meals can be reimbursed if an attendee is in travel status during eligible meal periods and meals are not provided. NOTE: Lunch on April 10 is not eligible for reimbursement because it is provided.
- Breakfast, 6:30-7:30 am, $22
- Lunch, 12:00-1:00 pm, $25
- Dinner, 6:30-7:30 pm, $39
- Indirect costs: Tribal libraries may claim up to 10% or their federally negotiated cost rate on reimbursable expenses. If using a federally negotiated cost rate, a copy of the agreement must be provided.
Requirements
Attendees must attend the full Tribal Library Summit in order to qualify for reimbursement. Attendees will participate in summit activities and complete an evaluation survey.